ASSISTANT TO THE EXECUTIVE

We are looking for a versatile, thorough, and proactive person to support management and ensure smooth operations. This role is ideal for someone who enjoys contributing to the efficiency of a small team and is interested in both executive support and financial administration.

As an executive assistant, you will be a pillar of the company's administrative and strategic operations. Your responsibilities include, but are not limited to:

- Performing key business processes: payroll, billing, human resources, health and safety, project management, opportunity management, recruitment and onboarding of new employees, quality management, bookkeeping, IT support, etc.;

- Support the president in preparing and coordinating management committee meetings and any follow-up actions;

- Overseeing strategic initiatives assigned to them, which may include event planning, improving technological systems, change management, etc.;

- Production of weekly operational dashboards, communication of discrepancies and follow-ups with team leaders and project managers as appropriate;

- Managing the internal and external communications calendar;

- Participation in continuous improvement efforts by identifying opportunities and implementing them;

- Supporting the president with travel logistics, managing her schedule, and other tasks.

‍

‍

• Excellent organization, attention to detail, and autonomy;
• Ability to communicate tactfully and professionally;
• Proficiency in Microsoft 365, time/project management tools (Excel, QuickBooks, Clockify, etc.);
• Experience in administration or coordination of operations;
• Bilingualism (French and English; Spanish an asset);
• Minimum of 5 to 10 years of experience in an administrative role;
• Technical qualification, high school diploma, or relevant experience.

‍

‍

• Based at the Go-Mine office in St-Jean-sur-Richelieu, with the possibility of part-time remote work;
• Full-time 40h/week, flexible schedule and work-life balance;
• Group insurance program and attractive salary.

‍

‍

Go-Mine is a Quebec engineering company founded in 2019 that works in the field of sustainable mining development. Among other things, it is very active in ensuring that mining sites comply with mining industry standards and best practices. It also participates in multiple environmental and social responsibility projects, in addition to collaborating with mines in their emergency preparedness and risk management efforts. Go-Mine currently has a dozen professionals and is aiming for dynamic growth in the coming years.

‍

‍